Encrypted Tamperproof Email Archiving
Email is not only one of the most important ways of communicating, it is also one of the largest and most valuable information resources in business.
Information sent by email is generally not stored anywhere else, but simply remains in your employees’ mailboxes. This results in stores of knowledge space on disc that span several years and growing larger by the day.
For a company to be successful, it’s essential to secure the information (Backup/Restore), meet legal requirements, reduce resource consumption, and still maintain easy on-demand access to employees.
Email archiving offers many legal, technical, and financial advantages:
- Assisting with regulatory compliance
- Protection against data loss
- Reduce the workload of mail servers and eliminate PST files
- Lower storage requirements
- Simplify backup and restore
- Fast search for all users increases productivity
Email Archiving Has Never been Easier
Our managed service allows your company to avoid the otherwise typical time and costs needed when it comes to implementing and operating an email archiving solution – without having to compromise on the security, confidentiality, and availability of the data.
- Encrypted, tamperproof storage
- Cost-effective and maintenance-free
- Unlimited storage and retention
- Assisting with regulatory compliance
Advantages of Email Archiving
The comprehensive technology concept of a modern email archiving solution helps companies to meet a growing number of compliance requirements and can also assist with eDiscovery scenarios. Beyond these legal aspects email archiving offers many technical and financial advantages.
Assisting with Regulatory Compliance
Businesses are faced with the challenge of meeting a growing number of compliance requirements. This poses a severe impact on email management. The foundation to fulfill these requirements: Email archiving must be an integral part of any businesses email governance strategy. Email archiving can also assist with certain eDiscovery scenarios, e.g. by providing a special auditor user access to the archive to search across all archived mailboxes.
In addition, email archiving can help customers meet their obligations under the EU’s General Data Protection Regulation (GDPR), among others, by defining sophisticated retention policies.
Protection against Data Loss
Emails can be lost due to technical errors, such as corrupt PST files, or deleted intentionally or accidentally by users. Users often delete all their mailboxes upon leaving a company. ManagedArchiveService can help to eliminate such risks.
Reduce the Workload of Email Servers and Lower IT Costs
The continuously growing volume of emails is a challenge, particularly in larger companies. Rising storage requirements and increasingly complex backup and restore processes place an enormous strain on IT departments and their budgets. It is possible to avoid this trend over the long term by storing emails in ManagedArchiveService.
Elimination of Mailbox Quotas and PST files
Email archiving with ManagedArchiveService eliminates the need to use mailbox quotas and transfer emails to PST files as a way to limit the use of a mail server’s storage capacity.
Fast Search for All Users Increases Productivity
Emails are an important and very extensive knowledge resource. ManagedArchiveService enables all users to access their emails easily and fast, increasing productivity within the company.
One-Click Restore for All Users
Users can restore emails from the archive with a single mouse-click. The administrator no longer has to go through the time-consuming process of recovering them from the backup.
Centralization of Distributed Emails
Emails are often distributed across various mail servers, the computers of different users, or external service providers. MailStore Server enables all email of the company to be stored in a central location and searched.
A Solution without Compromises
A Fully Operational Archive for Every Customer
ManagedArchiveService does not store your company data together with data belonging to other companies in an overarching archiving solution. Instead, a separate, independent archive instance will be created for every customer. These instances only store data (such as emails, users, and settings) belonging to one single customer and are managed completely independently of each other.
ManagedArchiveService is no one-way street. All emails can be restored from the archive in standard formats at any time. This guarantees independence in the long term, even from ManagedArchiveService itself.
Confidentiality of Your Data
Despite being responsible for storing your data and maintaining your archive, we do not have direct access to its content. In other words: We manage the encrypted archive ‘from the outside’ and therefore do not require access to your confidential data. If internal access did take place, this will be automatically logged and immediately visible to the customer.
Easy and Fast Access for Users
All employees can access and quickly browse the archived emails thanks to seamless integration into Microsoft Outlook. Access via the familiar folder structure is also possible.
ManagedArchiveService also offers a responsive Web Access for any web browser and mobile devices.
Individually Customized to Your Company
Many managed services are provided according to a specific model and cannot be tailored to individual requirements. ManagedArchiveService offers you the choice. Select a turnkey solution or let us help you tailor archiving to your company:
- Supports all email systems and file formats.
- Flexible archiving methods enable existing emails to be imported and automatic archiving of all future emails as they are received and sent.
- Emails can be automatically deleted from mailboxes once they have been archived.
- The archive user list can be synchronized directly with the customers (for example, using an Active Directory or generic LDAP integration).
- Specific administrative tasks may be carried out by the customer, upon request.
Avoid Complexity and Costs
ManagedArchiveService allows you to reduce the time and costs involved in implementing an email archiving solution to a minimum.
We provide expert assistance every step of the way by means of a short set-up process and maintain the operation of the archive as a managed service.
- Monthly and use-based costs rather than high investment costs.
- You do not have to purchase hardware or additional software licenses.
- We design the solution according to your requirements.
- We take care of operating and maintaining the solution.
- We ensure that the necessary server and storage resources are available in the event of an increasing volume of emails.
Take advantage of the opportunity to benefit from a full range of consultation services without any obligation. We would be happy to personally present the solution to you and set up free test access. Your contact partner is looking forward to hearing from you.